If an enrolled student wishes to withdraw from the University, dropping all courses and leaving campus, they must comply with the withdrawal process described below. The policy for dropping an individual course is described elsewhere in the Catalog. (See Dropping Courses).
A grade of F is recorded for all courses when a student leaves without prior approved withdrawal.
Students seeking a medical withdrawal should contact the office of the Vice President of Campus Life and Student Success, which serves as administrator of medical withdrawals for all students. Students must provide documentation from a medical or mental health care provider of continued care and need for a medical withdrawal. This documentation is subject to the approval of the Dean of Students. Students who are granted medical withdrawal will receive a grade of “W” assigned for each course. No credit is earned and the grade point average is not affected. Medical withdrawals have no effect on the student account balance other than the normal withdrawal policies stated under Student Withdrawal and Dropped Courses. The medical withdrawal packet is available in the office of the Vice President of Campus Life and Student Success, CUB 201 or available online. Except for unusual circumstances, the decision will ordinarily be communicated within 7 business days.
Individuals wishing to return to Stetson University following a medical withdrawal must apply for re-entry after a minimum of two months has passed after the official withdrawal and can be accomplished at http://www.stetson.edu/administration/admissions/apply. The student requesting to return must submit documentation from a medical or mental health care provider outlining the treatment received while away from the university including an assessment of readiness to return to Stetson. This information is subject to approval by the Dean of Students. The decision regarding re-entry will be based on an individualized assessment of the student’s readiness to resume studies and be a successful member of the campus community, with or without a reasonable accommodation. If re-entry is granted following a medical withdrawal, students may be subject to specific, personalized conditions of return, including, but not limited to, a behavioral agreement. Requests for re-entry should be submitted no less than two weeks prior to the start of the semester for which the student is seeking re-entry. Except for unusual circumstances, the decision will ordinarily be communicated within 7 business days.
Students may appeal a decision on a medical withdrawal or request for re-entry from medical withdrawal through the Vice President of Campus Life and Student Success who will hear and decide upon the appeal provided there is a legitimate basis for it. Not being satisfied with the result of the process is not sufficient grounds to appeal. Appeals must be on the grounds that one of the following has occurred: a) new information has been obtained, or b) it is believed the proper process was not followed. Appeal requests must be submitted by the student through e-mail within three (3) business days of delivery of the decision. A formal outcome letter will be sent to the student, except for unusual circumstances, within 7 business days. The decision will be final.
Official Withdrawal Procedures:
- The withdrawal process must be completed by the last day of classes (before final exams) of the semester in which the student wants to withdraw.
- The withdrawal process is initiated in the Vice President of Student Affairs Office and must be approved by Financial Aid, Housing and Residential life (if applicable). Once initiated, the withdrawal process must be completed within seven calendar days. No Withdrawal Forms will be accepted after 4:30 p.m. on the last day to officially withdraw during that semester.
- When a student completes the withdrawal process, withdrawal will be recorded on the permanent academic record as follows:
- If completed before the mid-term withdrawal date (see the Academic Calendar for the specific date), a grade of “W” will be assigned for each course. No credit is earned and the grade point average is not affected
- If completed after the mid-term withdrawal date, a grade of WP or WF will be assigned for each course according to the instructor’s evaluation of the student’s performance to that point. WF’s are treated as credits attempted and the student’s grade point average is affected.
- Students wishing to return to Stetson University following a Withdrawal can do so through http://www.stetson.edu/administration/admissions/apply
- Students are responsible for communicating with the Office of Student Financial Planning to see how their withdrawal will affect their financial aid. At different points in the academic semester, the impact will vary. Based on the same percentage and date ranges as tuition and fees, the university will refund a portion of the student’s housing payment that is calculated according to the date of official withdrawal or official check-out from the assignment, whichever is later. See Student Withdrawal and Dropped Courses elsewhere in this catalog.